Stafford, Staffordshire

Job Title: Accounts Assistant
Location: Stafford (office based)

Salary: 26,000 to 30,000 DOEhixon

Company Overview

A well-established business is seeking an Accounts Assistant to join its team. The company specialises in providing timber engineering solutions such as roof trusses, engineered floors, and timber frame wall panels to both national and regional housebuilders. Known for its rich history and commitment to sustainable practices, this organisation is a key player in the growth of timber frame construction.

Position Overview

This office-based Accounts Assistant role is located in Stafford, and offers a unique opportunity to support the finance team. Reporting to the Accountant, the position involves managing both sales and purchase ledgers, alongside general office duties to maintain smooth financial and administrative operations. This is an ideal opportunity for someone who values precision, organisation, and effective communication in a collaborative work environment.

Working Hours:

• Monday - Thursday: 8:30 am to 5:00 pm
• Friday: 8:30 am to 4:15 pm

Key Responsibilities

Purchase Ledger

• Process orders, matching them to goods received.
• Collect and manage supplier invoices, including accessing them from supplier portals.
• Address supplier invoice queries in a timely manner.
• Order general office supplies as required.

Sales Ledger

• Generate and email sales invoices to customers.
• Record cash sales accurately.
• Run month-end statements.

General Office Support

• Answer phones and handle reception duties.
• Manage general inbound emails.
• File documents and maintain compliance spreadsheets.

Requirements

• Experience in sales and purchase ledger management is preferred.
• Strong mathematical and analytical skills with high attention to detail.
• Proficiency in Microsoft Office Suite; an interest in IT/software is advantageous.
• Effective communication skills, both verbal and written.
• Ability to work well in a team environment and adapt to change, especially with upcoming software transitions.

Benefits

• Competitive Salary
• Training provided to support professional development
• Free On-site Parking
• Pension Scheme

This role presents a fantastic opportunity for a detail-oriented, adaptable individual looking to contribute to a growing, sustainability-focused organisation. Apply today to learn more about joining this innovative leader in the engineering industry!

Please put your home postcode on your CV when applying. Our recruitment tech uses this to make sure your CV is reviewed by the relevant consultant, for the relevant job(s), in the relevant geography.

Macildowie are a recruitment business working on behalf of a client to recruit this role. Your personal data may be forwarded to that client company as part of the application process.

If you would like information on how we will process your data please go to our website (macildowie.com) and view our fair processing notices which are located at the bottom of the page under privacy policies. Within the fair processing notice for Candidates there is guidance on how to amend your contact preferences or exercise your rights relating to personal data. We can't provide direct links as email address and website urls within our job adverts are removed by some of the websites on which we advertise.

Macildowie is a specialist recruitment consultancy with a rich history of enhancing the careers of professionals across the Midlands and the Northern Home Counties. We have an unrivalled understanding of the local market place and recruit for the majority of the region's premier employers. To search for all of our live jobs please visit us at macildowie.com.

Job Title: Floating Legal Secretary

Location: Stafford Office

Working Hours: Monday to Friday, 37.5 hours per week

Job Summary: My client is seeking a highly organised and adaptable Floating Legal Secretary to join our Stafford office. The ideal candidate will provide comprehensive administrative and secretarial support across various departments, ensuring smooth and efficient operations. This role requires flexibility, excellent communication skills, and the ability to manage multiple tasks in a fast-paced environment.

Key Responsibilities:

• Prepare accurate and presentable correspondence and documents through audio-typing, word processing and case plan as swiftly as possible.
• To have a good understanding of any case plan attached to the files being worked on i.e. file opening, conveyancing etc and to use these case plans efficiently.
• To have a good knowledge of and to work unsupervised in the production of basic standard forms and procedure.
• To ensure that all letters and documents throughout the firm take priority over the production of attendance notes.
• Administer filing which will include daily filing and the opening, closing, storage and retrieval of client files in accordance with the detailed procedures contained in the Compliance & Risk Manual.
• Prepare mail and enclosures for despatch.
• Make appointments, arrange meetings and maintain an up to date diary for his/her principal(s).
• Take and receive telephone messages and calls when necessary.
• Ensure that notes and messages are dealt with promptly and properly filed and communicated to the relevant person as soon as possible.
• At all times to be considerate towards client needs and to serve those needs in a timely, efficient and professional manner.
• To promote the firm and its professional image when dealing with clients, prospective clients and professional contacts.
• Prepare the meeting room for meetings as necessary and the tidying and clearance of the room at the end of the meeting.
• Provide refreshments when asked to do so.
• Provide support to the other secretaries and fee earners with their workload as required whether within the same team or not.

In order to be successful, you must have the following:

• Accurate audio and copy typing.
• Efficient keyboard skills.
• Full working knowledge of Microsoft Word and Outlook 2010.
• Computer literate.
• Organisational skills including efficient diary management.
• Ability to communicate clearly.
• Pleasant telephone manner.
• Literate and numerate with neat legible handwriting.
• The ability to receive training and retain knowledge on application software.
• Able to work in a team.
• Good knowledge of the firm's business.
• Experience in a law firm or legal department.
• Familiarity with legal software and case management systems.

Benefits:

• Payng up to £25,000
• 34 days holiday including bank holidays
• 5%, employer contribution 3% of employee contribution, totalling combined 8% contribution
• Opportunities for professional development and growth.
• Supportive and collaborative work environment.
• Role is Office Based

Please put your home postcode on your CV when applying. Our recruitment tech uses this to make sure your CV is reviewed by the relevant consultant, for the relevant job(s), in the relevant geography.

Macildowie are a recruitment business working on behalf of a client to recruit this role. Your personal data may be forwarded to that client company as part of the application process.

If you would like information on how we will process your data please go to our website (macildowie.com) and view our fair processing notices which are located at the bottom of the page under privacy policies. Within the fair processing notice for Candidates there is guidance on how to amend your contact preferences or exercise your rights relating to personal data. We can't provide direct links as email address and website urls within our job adverts are removed by some of the websites on which we advertise.

Macildowie is a specialist recruitment consultancy with a rich history of enhancing the careers of professionals across the Midlands and the Northern Home Counties. We have an unrivalled understanding of the local market place and recruit for the majority of the region's premier employers. To search for all of our live jobs please visit us at macildowie.com.

My client a well known legal firm in the area is looking to recruit a Legal Secretary.

Main duties include:

• Prepare accurate and presentable correspondence and documents through audio-typing, word processing and case plan as swiftly as possible.
• To have a good understanding of any case plan attached to the files being worked on i.e. file opening, conveyancing etc and to use these case plans efficiently.
• To have a good knowledge of and to work unsupervised in the production of basic standard forms and procedure.
• To ensure that all letters and documents throughout the firm take priority over the production of attendance notes.
• Administer filing which will include daily filing and the opening, closing, storage and retrieval of client files in accordance with the detailed procedures contained in the Compliance & Risk Manual.
• Prepare mail and enclosures for despatch.
• Make appointments, arrange meetings and maintain an up to date diary for his/her principal(s).
• Take and receive telephone messages and calls when necessary.
• Ensure that notes and messages are dealt with promptly and properly filed and communicated to the relevant person as soon as possible.
• At all times to be considerate towards client needs and to serve those needs in a timely, efficient and professional manner.
• To promote the firm and its professional image when dealing with clients, prospective clients and professional contacts.
• Prepare the meeting room for meetings as necessary and the tidying and clearance of the room at the end of the meeting.
• Provide refreshments when asked to do so.
• Provide support to the other secretaries and fee earners with their workload as required whether within the same team or not.
• To seek work and assist with general office duties at those times when your workload is up to date.
• Provide guidance to junior and temporary secretaries when required to do so.
• Attend clients both in person and on the telephone and to provide such support in a professional and friendly manner in keeping with the firm's standard for client care.
• To take action on the messages received in the fee earner's absence or unavailability.
• To be helpful and pleasant with other staff members at all times.
• To provide cover in the event of other secretarial and/or administrative staff absences, sickness and holiday, including reception.
• Undertake any specific training when required to do so and overall to have a responsibility towards self-development.
• Ensure the confidentiality of all the firm's and clients' documentation and information.
• To assist with maintaining photocopiers and printers to include filling them up with paper, changing the toner when required..
• To actively seek economies with stationery, use of telephone, fax and other office equipment.
• To adapt to changes in working practices with the minimum of disruption.
• To undertake other or new secretarial and/or administrative tasks as directed, or as becomes necessary.
• To complete basic legal forms relevant to the allocated fee earner's work types with instruction.
• To have an appropriate knowledge of accounts practices, procedures and time limits so that on a day to day basis procedures are properly followed including bills, time records properly entered, cheque requisitions and receipt notices etc.
• To carry out any other associated duties which may from time to time be reasonably required.
• To work on own initiative to progress standard fee earning work.
• To achieve targets in general performance and training and any other objectives in the last Appraisal.
• To assist fee earners in the efficient performance of their tasks and in getting the maximum chargeable hours each day.

Skills Required:

• Accurate audio and copy typing.
• Previous Legal Secretary experience
• Efficient keyboard skills.
• Full working knowledge of Microsoft Word and Outlook 2010.
• Computer literate.
• Organisational skills including efficient diary management.
• Ability to communicate clearly.
• Pleasant telephone manner.
• Literate and numerate with neat legible handwriting.
• The ability to receive training and retain knowledge on application software.
• Able to work in a team.

Benefits include:

• 34 days holiday including bank holidays
• 5%, employer contribution 3% of employee contribution, totalling combined 8% contribution
• Childcare vouchers
• Staff parties
• Retail Discount Scheme - vouchers/discounts
• Role is working Monday to Friday, office based 37 hours per week

Please put your home postcode on your CV when applying. Our recruitment tech uses this to make sure your CV is reviewed by the relevant consultant, for the relevant job(s), in the relevant geography.

Macildowie are a recruitment business working on behalf of a client to recruit this role. Your personal data may be forwarded to that client company as part of the application process.

If you would like information on how we will process your data please go to our website (macildowie.com) and view our fair processing notices which are located at the bottom of the page under privacy policies. Within the fair processing notice for Candidates there is guidance on how to amend your contact preferences or exercise your rights relating to personal data. We can't provide direct links as email address and website urls within our job adverts are removed by some of the websites on which we advertise.

Macildowie is a specialist recruitment consultancy with a rich history of enhancing the careers of professionals across the Midlands and the Northern Home Counties. We have an unrivalled understanding of the local market place and recruit for the majority of the region's premier employers. To search for all of our live jobs please visit us at macildowie.com.

Job Title: Probate Legal Secretary

Location: Stoke-on-Trent

Salary: Up to £25,000 per annum

Job Type: Full-time, Permanent

Job Description:

My client is looking for Probate Legal Secretary to join their team in Stafford. The successful candidate will provide comprehensive secretarial and administrative support to our probate department, ensuring the smooth and efficient handling of all probate-related matters.

Key Responsibilities:

• Administrative Support: Provide high-level secretarial support to probate solicitors, including managing correspondence, preparing legal documents, and maintaining client files.
• Client Interaction: Liaise with clients, beneficiaries, and other stakeholders, ensuring excellent client care and communication.
• Document Management: Draft, format, and proofread legal documents such as wills, grants of probate, and letters of administration.
• Case Management: Assist with the management of probate cases, including tracking deadlines, scheduling appointments, and coordinating with other departments.
• File Maintenance: Ensure all client files are up-to-date, accurately maintained, and securely stored.
• Billing and Invoicing: Assist with the preparation of bills and invoices, and manage related financial documentation.
• General Office Duties: Perform general office duties such as filing, photocopying, and answering phone calls.

Requirements:

• Experience: Previous experience as a legal secretary, preferably within a probate or private client department.
• Skills: Excellent organisational skills, attention to detail, and the ability to manage multiple tasks simultaneously.
• Communication: Strong written and verbal communication skills, with a professional and courteous manner.
• Technical Proficiency: Proficient in Microsoft Office Suite and legal case management software.
• Confidentiality: Ability to handle sensitive information with the utmost confidentiality and discretion.

Benefits:

• Competitive salary up to £25,000 per annum
• Opportunities for professional development and career progression
• Friendly and supportive work environment
• Pension scheme
• 25 days of annual leave plus bank holidays

If you are a proactive and efficient legal secretary with a passion for probate law, we would love to hear from you. Apply now to join our dynamic team in Stafford.

Please put your home postcode on your CV when applying. Our recruitment tech uses this to make sure your CV is reviewed by the relevant consultant, for the relevant job(s), in the relevant geography.

Macildowie are a recruitment business working on behalf of a client to recruit this role. Your personal data may be forwarded to that client company as part of the application process.

If you would like information on how we will process your data please go to our website (macildowie.com) and view our fair processing notices which are located at the bottom of the page under privacy policies. Within the fair processing notice for Candidates there is guidance on how to amend your contact preferences or exercise your rights relating to personal data. We can't provide direct links as email address and website urls within our job adverts are removed by some of the websites on which we advertise.

Macildowie is a specialist recruitment consultancy with a rich history of enhancing the careers of professionals across the Midlands and the Northern Home Counties. We have an unrivalled understanding of the local market place and recruit for the majority of the region's premier employers. To search for all of our live jobs please visit us at macildowie.com.

Job Title: Floating Legal Secretary

Location: Stafford Office

Working Hours: Monday to Friday, 37.5 hours per week

Job Summary: My client is seeking a highly organised and adaptable Floating Legal Secretary to join our Stafford office. The ideal candidate will provide comprehensive administrative and secretarial support across various departments, ensuring smooth and efficient operations. This role requires flexibility, excellent communication skills, and the ability to manage multiple tasks in a fast-paced environment.

Key Responsibilities:

• Prepare accurate and presentable correspondence and documents through audio-typing, word processing and case plan as swiftly as possible.
• To have a good understanding of any case plan attached to the files being worked on i.e. file opening, conveyancing etc and to use these case plans efficiently.
• To have a good knowledge of and to work unsupervised in the production of basic standard forms and procedure.
• To ensure that all letters and documents throughout the firm take priority over the production of attendance notes.
• Administer filing which will include daily filing and the opening, closing, storage and retrieval of client files in accordance with the detailed procedures contained in the Compliance & Risk Manual.
• Prepare mail and enclosures for despatch.
• Make appointments, arrange meetings and maintain an up to date diary for his/her principal(s).
• Take and receive telephone messages and calls when necessary.
• Ensure that notes and messages are dealt with promptly and properly filed and communicated to the relevant person as soon as possible.
• At all times to be considerate towards client needs and to serve those needs in a timely, efficient and professional manner.
• To promote the firm and its professional image when dealing with clients, prospective clients and professional contacts.
• Prepare the meeting room for meetings as necessary and the tidying and clearance of the room at the end of the meeting.
• Provide refreshments when asked to do so.
• Provide support to the other secretaries and fee earners with their workload as required whether within the same team or not.

In order to be successful, you must have the following:

• Accurate audio and copy typing.
• Efficient keyboard skills.
• Full working knowledge of Microsoft Word and Outlook 2010.
• Computer literate.
• Organisational skills including efficient diary management.
• Ability to communicate clearly.
• Pleasant telephone manner.
• Literate and numerate with neat legible handwriting.
• The ability to receive training and retain knowledge on application software.
• Able to work in a team.
• Good knowledge of the firm's business.
• Experience in a law firm or legal department.
• Familiarity with legal software and case management systems.

Benefits:

• Payng up to £25,000
• 34 days holiday including bank holidays
• 5%, employer contribution 3% of employee contribution, totalling combined 8% contribution
• Opportunities for professional development and growth.
• Supportive and collaborative work environment.
• Role is Office Based

Please put your home postcode on your CV when applying. Our recruitment tech uses this to make sure your CV is reviewed by the relevant consultant, for the relevant job(s), in the relevant geography.

Macildowie are a recruitment business working on behalf of a client to recruit this role. Your personal data may be forwarded to that client company as part of the application process.

If you would like information on how we will process your data please go to our website (macildowie.com) and view our fair processing notices which are located at the bottom of the page under privacy policies. Within the fair processing notice for Candidates there is guidance on how to amend your contact preferences or exercise your rights relating to personal data. We can't provide direct links as email address and website urls within our job adverts are removed by some of the websites on which we advertise.

Macildowie is a specialist recruitment consultancy with a rich history of enhancing the careers of professionals across the Midlands and the Northern Home Counties. We have an unrivalled understanding of the local market place and recruit for the majority of the region's premier employers. To search for all of our live jobs please visit us at macildowie.com.