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Kenilworth, Warwickshire

Administrator in Warwick

  • Expires At: 2025-01-09 16:43
  • Source ID: 3175
  • Client ID: 1
  • Contact Name: Jodie Smith
  • Contact Email: jodies@macildowie.com
  • Contact Phone: 01162222590
  • Days To Advertise: 28
  • Application Email: jodies.48624.13268@macildowie.aplitrak.com
  • Job Reference: HQ00086111_1734021836
  • Job Title: Administrator
  • Job Type: Contract
  • Job Start Date: 2024-12-12
  • Job Description:

    THE OPPORTUNITY:

    Macildowie are currently looking for a strong Administrator working for a charity based on the outskirts of Coventry. The role will report to the Director of Finance and Operations and will be a key part of the Operations and Finance Team. The Operations and Finance Team is an integral part of supporting delivery of the charitable objectives and covers everything from coordinating the administration of the organisations conservation projects and funds to building supportive relationships with members and the general public.

    This is a full time position which offers hybrid working.

    THE ROLE & YOUR RESPONSIBILITIES:

    Managing correspondence, together with phone calls, emails, letters and packages

    Coordinating internal and external meetings and appointments, including where applicable overseeing catering

    Maintaining calendars, schedules and reservations

    Coordinating staff travel arrangements including transportation and accommodation, as well as creating and distributing travel itineraries

    Performing data entry, including but not limited to maintaining and updating membership records, information and data gathering for mass correspondence exercises

    Organising and maintaining files and databases

    Managing the inventory of office supplies, including stationery and multimedia equipment

    Welcoming members and visitors

    Assisting in document and presentation preparation including Word, PowerPoint and Excel

    Assisting in the administration of marketing and social media tasks

    Assisting senior management with correspondence and enquiry responses

    Any other administrative duties that the organisation requires

    EXPERIENCE SOUGHT IN THE SUCCESSFUL CANDIDATE:

    Administrative experience in any field but preference to candidates with experience in membership organisation or third sector

    Excellent communication and interpersonal skills (both written and oral)

    Ability to build relationships over the phone and offer a first point of contact that is friendly supportive

    Strong organisational and time management skills

    Excellent attention to detail

    Excellent knowledge of the Microsoft Office suit including Word, Excel and PowerPoint

    Able to manage and priorities multiple tasks

    Behaves professionally at all times and understands how to handle confidential information

    Enthusiastic problem solving and a willingness to work in a fast-paced environment

    Please put your home postcode on your CV when applying. Our recruitment tech uses this to make sure your CV is reviewed by the relevant consultant, for the relevant job(s), in the relevant geography.

    Macildowie are a recruitment business working on behalf of a client to recruit this role. Your personal data may be forwarded to that client company as part of the application process.

    If you would like information on how we will process your data please go to our website (macildowie.com) and view our fair processing notices which are located at the bottom of the page under privacy policies. Within the fair processing notice for Candidates there is guidance on how to amend your contact preferences or exercise your rights relating to personal data. We can't provide direct links as email address and website urls within our job adverts are removed by some of the websites on which we advertise.

    Macildowie is a specialist recruitment consultancy with a rich history of enhancing the careers of professionals across the Midlands and the Northern Home Counties. We have an unrivalled understanding of the local market place and recruit for the majority of the region's premier employers. To search for all of our live jobs please visit us at macildowie.com.
  • Job Location: Kenilworth, Warwickshire
  • Job Location Postcode: cv8 2lg
  • Job Location Latitude: 52.33974
  • Job Location Longitude: -1.52454
  • Job Location Region: West Midlands
  • Job Location County: Warwickshire
  • Job Location Outcode: CV8
  • Job Location Parish: Stoneleigh
  • Job Location Constituency: Kenilworth and Southam
  • Job Location District: Warwick
  • Salary Currency: GBP
  • Salary From: 25000
  • Salary To: 25000
  • Salary Period: annum
  • Salary Description: Up to GBP25000.00 per annum
  • Job Function: Clerical - Non-Finance
  • Job Function Key: Clerical - Non-Finance
  • Job Discipline: Clerical - Non-Finance
  • Job Discipline Key: Clerical - Non-Finance