Job Description
My client is looking to recruit an Executive Assistant to support the Chairman on a permanent basis.
Purpose of the role
- To provide day to day high level operational support to the Chairman.
- To ensure that the Chairman is prepared for all meetings, presentations and travel. Management of a complex diary and meeting schedule.
- To take notes, maintain and issue minutes of meetings where required.
- To provide a high quality, efficient, accurate and responsive company administrative support.
- To provide support and manage personal matters as directed by the Chairman
- To help, research and/or manage any ad hoc project related work
- To help with and/or manage high-level events
Day to Day Responsibilities
- Complex diary management
- Travel arrangements - booking of flights, hotel, rail etc.
- Organisation of meetings, creation of agendas and taking minutes where required
- To build relationships at all levels across the business and with external contacts
- Greeting visitors and clients
- Strong interpersonal and communication skills
- Carry out other duties that may be necessary from time to time
- Work on and/or manage ad hoc projects and high-level events
- Show discretion and maintain confidentiality at all times
- Drafting, writing and research skills
- Ability to multitask and prioritise an everchanging workload
- Represent the Chairman's office in courteous and professional manner.
- Ensure correct security measures are taken and confidentiality is kept at all times.
- To undertake any other tasks and responsibilities as reasonably delegated by your Manager in light of skill set and capabilities.
The successful individual must have the following:
- Degree level education
- Advanced Interest in business or demonstrable business acumen
- Exceptionally well spoken and well presented
- Proven experience supporting Executive level
- Accuracy and attention to detail
Benefits:
- Office based Monday to Friday 9 - 5.30pm (they will accommodate part time hours)
- 23 days holiday plus Bank holidays plus opportunity to purchase an additional 3 days.
- Pension
- Life Assurance
- Shoppping Discounts and Lifestyle benefits
- Car parking
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Required Skills
- Executive Assistant
- Diary Management
