Job Description
Macildowie are exclusively working with an established business that is looking for a Senior Administrator to join their team based just on the outskirts of city centre, Sheffield.
This is a permanent, full-time position. Hybrid working available.
Salary is £25,000 - £35,000 dependant on experience.
This position will provide vital administrative support to ensure the smooth operation of ongoing client projects and internal team functions. The role is essential in maintaining effective processes and assisting with the delivery of high-quality client work.
This role is perfect for someone with experience in task management and CRM systems. If you're a proactive, adaptable, and ready to support a collaborative team in a fast-paced environment then this role could be perfect for you!
KEY RESPONSIBILITIES:
- Collaborate with team members, including support staff for senior leaders, to ensure that job statuses are recorded and monitored across various systems for marketing, task management, and billing.
- Offer proactive assistance by gathering information from team members, distributing key data, and ensuring tracking of progress is up to date.
- Prepare and update documents including client communications, reports, letters, and templates, ensuring proper formatting.
- Regularly oversee task management systems (e.g., Asana, XPM, HubSpot) to ensure efficient tracking of work in progress (WIP) and client reports.
- Work closely with departments such as Finance and IT to ensure accuracy of data and timely generation of reports.
- Support the team in reviewing budgets, monitoring WIP reports, and ensuring tasks are completed within specified timelines.
- Provide general administrative assistance to meet work demands and cover for colleagues as needed.
- Take on additional duties as requested to ensure the smooth running of the office.
- Ensure a safe working environment, report any suspicious activity, and handle confidential information following company policies.
- Contribute to a diverse and inclusive work culture, supporting equality and collaboration within the team
THE IDEAL CANDIDATE:
- Previous experience in a senior administrative role, preferably in a professional services setting, with familiarity in managing task systems (e.g., Asana, XPM) and CRM tools (e.g., HubSpot).
- Strong organisational skills with the ability to prioritise multiple tasks, meet deadlines, and ensure accuracy in all aspects of work.
- Excellent communication skills, both written and verbal, with the ability to interact effectively with senior team members and clients.
- Proficient with office software (e.g., Microsoft Office Suite) and task management or billing systems.
- Proactive in identifying challenges and suggesting process improvements to streamline operations.
- Collaborative, with a positive attitude and the ability to work well within a team.
- High attention to detail, ensuring that all documents and data are accurate and current.
- Flexible and adaptable to various administrative tasks and shifting priorities.
BENEFITS:
- Competitive salary based on experience and qualifications.
- Opportunities for career development and professional growth within the firm.
- A welcoming and inclusive work environment that encourages team collaboration and personal development.
- Flexible working arrangements to support a healthy work-life balance.
- Access to wellness programs and initiatives for maintaining employee health.
- Pension scheme to help employees prepare for their future.
- Generous holiday leave to allow for rest and rejuvenation.
- A team-oriented atmosphere, with a strong focus on communication and collective success.
If you are interested in this position please apply with your most up to date CV and our consultants will give you a call to discuss the position in more depth.
Please put your home postcode on your CV when applying. Our recruitment tech uses this to make sure your CV is reviewed by the relevant consultant, for the relevant job(s), in the relevant geography.
Macildowie are a recruitment business working on behalf of a client to recruit this role. Your personal data may be forwarded to that client company as part of the application process.
If you would like information on how we will process your data please go to our website (macildowie.com) and view our fair processing notices which are located at the bottom of the page under privacy policies. Within the fair processing notice for Candidates there is guidance on how to amend your contact preferences or exercise your rights relating to personal data. We can't provide direct links as email address and website urls within our job adverts are removed by some of the websites on which we advertise.
Macildowie is a specialist recruitment consultancy with a rich history of enhancing the careers of professionals across the Midlands and the Northern Home Counties. We have an unrivalled understanding of the local market place and recruit for the majority of the region's premier employers. To search for all of our live jobs please visit us at macildowie.com.
