Job Description
THE OPPORTUNITY:
Macildowie are currently recruiting for a Junior PA to support a Senior EA working for a business based in Leicester.
This is a hybrid working role, full time position, offering flexi hours and is a permanent position.
THE ROLE & YOUR RESPONSIBILITIES:
To provide administrative and secretarial support to members of the Knowledge & Insight Team to an exceptionally high standard.
To undertake and support activities essential to facilitate the operations of assigned Boards, Committees, sub-committees, Task & Finish groups and Working Parties.
Prepare and circulate meeting papers in advance of meetings ensuring actions have been updated on matters arising.
Producing Agendas and other papers as appropriate, taking minutes of meetings as directed. Ensure follow up actions are allocated, implemented and monitored to make sure they are completed.
To handle enquiries from members and the general public, in relation to the business of Boards and Committees.
Monitoring of shared email inboxes, ensuring enquiries are dealt with within the business protocol, including updating enquiries tracker.
To maintain relevant sections of the website and public information, keeping all relevant information up to date.
To ensure that all of the relevant Award and Grants schemes are supported and run to the annual agreed schedule. Ensuring relevant information for the award and grant schemes are kept up to date including preparation of payments.
All administration of tasks associated with Awards and Grants including setting up new schemes and keeping all stakeholders updated.
Providing administrative support to project work arising from Boards, Committees and Working Parties.
Liaising with internal and external stakeholders on various project tasks.
Use provided templates to draft communications, presentations and papers as required.
Assisting with the creation of new board and working groups.
To undertake other duties assigned by the Line Manager which are commensurate with the job grade.
EXPERIENCE SOUGHT IN THE SUCCESSFUL CANDIDATE:
In order to be considered you must have strong administration skills, strong communication skills and be computer literate
Please put your home postcode on your CV when applying. Our recruitment tech uses this to make sure your CV is reviewed by the relevant consultant, for the relevant job(s), in the relevant geography.
Macildowie are a recruitment business working on behalf of a client to recruit this role. Your personal data may be forwarded to that client company as part of the application process.
If you would like information on how we will process your data please go to our website (macildowie.com) and view our fair processing notices which are located at the bottom of the page under privacy policies. Within the fair processing notice for Candidates there is guidance on how to amend your contact preferences or exercise your rights relating to personal data. We can't provide direct links as email address and website urls within our job adverts are removed by some of the websites on which we advertise.
Macildowie is a specialist recruitment consultancy with a rich history of enhancing the careers of professionals across the Midlands and the Northern Home Counties. We have an unrivalled understanding of the local market place and recruit for the majority of the region's premier employers. To search for all of our live jobs please visit us at macildowie.com.
