Job Description
As one of the largest full service global law practices, my client is looking to expand their legal PA team
The role of a Legal PA is to work as part of our Practice Group Support team to provide professional and proactive support to an allocated group of stakeholders.
Key Responsibilities
- Client focussed with regular meetings with stakeholders to discuss actions, priorities, expectations and future planning
- Diary management
- Organising and planning meetings, arranging for necessary equipment and refreshments using the technology and resources available for both physical and virtual meetings
- Managing and prioritising workload, delegating and owning transactional tasks
- Acting as liaison point for colleagues and clients
- Screening calls and delivering concise messages for callback purposes
- Assisting with client queries during stakeholder absences
- Management of emails and correspondence
- Be a champion for process changesPaper and electronic filing
- Preparing and submitting expenses
- File opening and closing
- Utilise CRM as a key business tool, including managing, updating, reporting and research
- Providing comprehensive financial administrative support to stakeholders; ensuring compliance with legal, firm wide and practice group specific policies and procedures
- Managing the end to end file management process
- Assisting with the team on business development follow ups, sending emails and diarising reminders upon instruction
- Supporting with marketing and business development related activities, including meet and greets
- Build and maintain collaborative working relationships with all clients and colleagues, building trust and strong networks
- Continuously seeking opportunities to embrace technologies which improve our ways of working and that drive efficiencies in day to day activities
- Ambassador for self-serve technology, role modelling the use of technology to support day to day tasks as well as aiding team members to embrace new technology-enabled ways of working
- Supporting the wider PA team, covering team members during absences or when required
- Flexible approach, adopting a blended work pattern approach in hours and location, to accommodate stakeholder and client needs
- Demonstrate client service excellence by being responsive to all requests, effectively utilising all communication channels available across a blended work pattern
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