Job Title: Executive Assistant to CEO and HR Director

Location: Coventry with a minimum requirement of 3 days per week in-office presence; flexibility for up to 5 days as needed.

Job Brief: We are seeking an Executive Assistant (EA) who embodies the spirit and professionalism of our CEO, to support both the CEO and HR Director. The ideal candidate will be a proactive, conscientious individual who excels at diary management and anticipates the needs of the executive team. This role requires a personable approach, and people focused interaction style, to foster strong relationships across the organisation.

Key Responsibilities:

• Diary Management: Efficiently manage and get ahead of the CEO's and HR Director's diaries, ensuring optimal organisation of their schedules.
• Decision Making: Make informed decisions and prioritise tasks by understanding the CEO's needs
• Communication: Serve as a liaison reflecting John's communication style, engaging with branch managers and other stakeholders in a grounded, honest, and service-oriented manner.
• Team Collaboration: Confidently engage with the CEO's team for guidance when necessary to make informed decisions.
• Prioritisation: Handle multiple priorities, discerning the most critical tasks and filtering through them effectively.
• Agility: Adapt to changing circumstances and discern what can or cannot be done, maintaining flexibility in work practices.
• Pro-activity: Anticipate potential issues and address them before they arise, ensuring smooth operations.
• Event Support: Oversee the organisation and delivery of events, managing third-party suppliers to ensure quality and accuracy.
• Attention to Detail: Meticulously review all details to minimise errors and take accountability for all tasks.
• Innovation: Propose more effective ways of linking agendas, events, and activities to improve organisational efficiency.
• Board Meetings: Host the group board meetings twice a year, executing with precision and attention to detail.
• Event Attendance: Occasionally attend events to oversee execution, although this is primarily managed by third-party suppliers.

Qualifications:

• Proven experience as an Executive Assistant or similar role.
• Strong organisational and time management skills.
• Excellent communication and interpersonal abilities.
• Good judgement and the ability to make independent decisions aligned with executive preferences.
• Proficiency in MS Office and experience with diary management tools.
• Ability to handle confidential information with discretion.

Benefits:

• Competitive salary and benefits package including 34 days holidays (inclusive of BH) and 4% pension contributions rising to 6%
• Opportunity to work in a dynamic, fast-paced environment.
• Supportive team and leadership.
• Professional development opportunities.

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Macildowie is a specialist recruitment consultancy with a rich history of enhancing the careers of professionals across the Midlands and the Northern Home Counties. We have an unrivalled understanding of the local market place and recruit for the majority of the region's premier employers. To search for all of our live jobs please visit us at macildowie.com.